Sunsama Review 2024 – Plan Your Daily Tasks Like a Pro

Sunsama Review Featured Image

Introduction

It always occurs to me that I have so many plans in my mind for the day and week ahead, I plan to do this, do that, complete this task, meet those people and so many other things.

But at last, I always despair as I could never fully complete the things I planned to do.

I think most of us feel the same way and are actively looking for a solution to this problem.

I recently came across a quote from Stephen R. Covey, the author of “The 7 Habits of Highly Effective People” which goes as follows:-

The key is not to prioritize what’s on your schedule, but to schedule your priorities.

And keeping that quote top-notch I started working towards my priorities first and only after then focus on other tasks.

Being a techie, I always like to use tools to help me complete this and that task, and I thought why not find a tool that will increase my productivity and help me perform my daily tasks in the manner Stephen Covey said.

Then, I stumbled upon a productivity tool called Sunsama which helps us do the same by focusing on our priorities and not just random schedule development.

In this blog, I will tell you why Sunsama is the best productivity tool for us, how to use it, and will walk through all of its features, pros, and cons.

Now let’s start with a short summary of Sunsama.

Summary

Sunsama is best suited for individuals and professionals who want to boost their productivity and stay organized.

It has a minimalistic design and tons of features like Daily and Weekly Task Planning, Timeboxing, and Email Management. It also supports integration with all the major apps like Gmail, Asana, Trello, Google Calendar, etc.

Packed with all these features, Sunsama can really prove to be a gem in your productivity arsenal and therefore, I highly recommend you all to give it a try.

What is Sunsama?

Sunsama Image

Sunsama is a task management and daily planner app whose one and only focus is to help you get more work done throughout the day.

The main usp of Sunsama is to allow you to keep control of everything by syncing all of your tasks and schedule from all of your productivity, calendar, and task management apps in one place.

Its intuitive interface and collaborative capabilities make it the perfect tool for individuals who want to boost their productivity or teams looking to coordinate and synchronize their efforts effectively.

Up till now, we have talked a lot about Sunsama. Now let’s get started with onboarding Sunsama.

How to Use Sunsama?

First of all, go to Sunsama and click on the “Try For Free” button. Then Sign Up for Sunsama using your Google account. After successfully logging in Sunsama will direct you through a one-time Onboarding Flow.

Here Sunsama will ask you several questions to create an interface perfectly tailored to your requirements.

First, it will ask you about the task management apps you use. Tick the apps that you use.

Apps Integration With Sunsama Image

Then it will ask to connect your existing Google and Outlook Calendars. Sync in all of your existing calendars.

Calendar Integration Image

After then, it will ask you the time when you plan your day. Set the appropriate time. For me, it’s 7 in the morning.

Time of Planning Day Image

At last, set how you want Sunsama to remind you to plan your day i.e. either by desktop notification or email.

Reminder Notification Image

Sunsama will then take you through the process of planning your day. It will first ask you to add tasks that you completed yesterday and then will ask you to add tasks that you will do today. You will also be asked to set the time you intend to spend on each task.

You can also import tasks from your other productivity apps like Gmail, Asana, Trello, etc.

After completing all this you will be directed to your workspace.

Now you are all set to use Sunsama. Hurrah 🎉

Sunsama Dashboard

To keep all things organized, Sunsama provides a simple easy-to-use interface.

Sunsama’s dashboard is made up of three panels which include the Central Panel, Left Sidebar, and the Right Sidebar.

Sunsama Dashboard Image

The Central Panel features a Kanban-style Board where you manage all of your tasks. You can easily toggle between the Task and Calendar View by clicking on the buttons in the top right-hand corner.

In the Left Sidebar, you can view all of your Channels and Monthly Calendars.

Finally, the Right Sidebar is where you can import tasks from other apps, sync, and timebox tasks to your Google or Outlook Calendar, and can view objectives and backlogs.

Also, you can easily collapse both sidebars to exclusively focus on the Central Panel.

Sunsama Features

Now let’s explore some features of Sunsama which make it such a great tool.

1. Task Management

Creating a new task in Sunsama is simple and easy. Just go to the Central Panel and click on the “Add a task” button below the day you want to add the task to.

Write the name of your task. Assign a channel to it by clicking on the “# channel” button on the bottom right.

At last, allot the time in which you intend to complete the task by clicking on the Clock icon.

Add a Task in Sunsama Image

Voila, you created your first task. 👏

After then, click on your task and a popup window will appear.

Here you can further customize the task.

You can further add more details to your task such as:-

  1. Assign a Start and Due date to it
  2. Add some Subtasks to it
  3. Share a public link to the task
  4. Enter Focus Mode
  5. Add notes to your task
  6. Add comments and attachments to your task
Add more Tasks in Sunsama

Add all the necessary details to your task as mentioned above. Now you are ready for the next step.

More To Know

Channels help you to categorize events, objectives and tasks so that you can fully understand how you are spending time each day. For example, the Blog, Video, Dinner and Party Channels shown below.

Contexts help to categorize Channels. For example, the Personal Context which comprises the Dinner, Party and Trekking Channels.

Add more Tasks in Sunsama

2. Focus Mode

Sunsama Focus Mode Image

By clicking on the Play Button in the Popup Window above you will enter the Focus Mode.

The Focus Mode is specifically designed to minimize distractions and help us concentrate on our work.

It has a built-in timer similar which helps us to track how much time we take to complete a task. We can start, stop or pause the timer at any time we want and can even take breaks as per our needs.

For taking a Break just click on the “Break” button at the top of the screen and when you are again ready to work end the Break Mode by clicking on the “Stop” button.

Pro Tip

You can easily toggle between Task View and Focus Mode by pressing the “F” key on keyboard.

3. Daily Planner

Sunsama allows us to plan our day as per our needs. We can plan for today, tomorrow, and any day coming in the future.

To plan for a day, go to the column of your desired day and click on the “Plan” button present on the top right part of the column. You can also click on the ‘P’ button on your keyboard.

Susama Day Plan Button

After that, the Daily Planner screen will appear. Here you will add all the tasks you want to be done on that particular day.

You will also be asked to set some objectives for the week. You can easily align all of your tasks to those objectives.

You can also import tasks from other apps like Gmail, Asana, Trello, etc by clicking on the icon of your desired app from the right sidebar and drag-and-drop required tasks from there to your task list.

Add Task To Daily Planner Image

After then, click on ‘Next’ and then Sunsama will tell you to prioritize your work. Sunsama recommends not working more than 6 hours to avoid fatigue and burnout.

So here you have to look over your task list once again and move some unnecessary tasks to the next day or next week.

Prioritize Your Task Image

Click on ‘Next’ and you will enter the Calendar View. Here you can do time blocking with your tasks and can set them in the calendar with explicit Start and Stop times.

Time Blocking With Calendar View

After that click on the ‘Looks Good’ button. Now you can see the list of all the tasks you planned for the day. You can also write about all the possible obstacles that can resist you from achieving your goals for the day.

Review Day Planning Image

You can even share your Day Plan with your friends and colleagues using Slack.

Now just click on ‘Get Started’ and you can start doing your work.

4. Daily Shutdown

The Daily Shutdown reminds us to end our work now and focus on other important things in our life. You can easily set the Shutdown time in Sunsama by going to the Rituals section in Settings. Sunsama will then every day remind you to stop working at that particular time.

The Daily Shutdown view also helps us to reflect on how we spent our time during the day, which tasks we completed, and how much time we took to complete them.

Daily Shutdown Image

We can even add particular notes about the day like what obstacles we were facing while doing our work, why couldn’t we complete all the tasks, and such similar things. You can again share your notes with your friends and colleagues using Slack.

Congrats, you can now stop working and enjoy the rest of your day.

Pro Tip

You can easily switch to Daily Planning view by pressing the ‘P’ and Daily Shutdown view by pressing ‘O’ on keyboard.

5. Weekly Planner and Review

Just like Daily Planner, Weekly Planner allows us to plan for the coming week. By default, Sunsama asks you to plan for the week every Monday.

Weekly Planning in Sunsama Image

Here you can set all of the objectives that you want to achieve this week. You can then easily align your daily tasks with these objectives while planning for the day.

You can also move some objectives which you can’t achieve this week to another week.

You can easily review your week in the Weekly Review Section. Sunsama here nicely provides the summary of your week in the form of Bar Graphs and Pie Charts.

Weekly Review in Sunsama Image

You can easily analyze how your week went through, where you spent most of your time, and what things are hindering your productivity the most.

All of this helps us to effectively plan for the coming weeks.

More To Know

There are mainly three types of tasks in Sunsama.

Normal Tasks – These are the normal daily tasks which we plan to do everyday.

Objectives – These are mainly the goals that we set for ourselves for a week, month or year.

Backlogs – These are tasks which we wish to do in the future.

6. Archive

Sunsama automatically archives tasks that have rolled over at least 4 consecutive days without completion. You can open the Archive Menu by clicking on the ‘Moon icon’ present on the Right Sidebar or by using the ‘Shift + A’ keyword shortcut.

Sunsama Archive Image

In the Archive Menu, you can see all the tasks that you are ignoring to do for many days.

You can either delete unnecessary tasks, move them to Backlog, or can even bring them back to your daily task list. You should check the Archive regularly to ensure you aren’t ignoring important tasks for so long.

7. Backlog

Backlog is the list of tasks that are unplanned but you wish to do them someday. You can open the Backlog Menu by clicking on the ‘Box icon’ present on the Right Sidebar or by using the ‘Shift + B’ keyword shortcut.

Sunsama Backlog Image

Here you can view all the tasks that you want to complete in the near future.

You can add tasks to your Backlog list either by simple drag and drop or by right-clicking on the particular task and clicking on the ‘Move to Backlog’ option.

8. Calendar Management

Sunsama allows you to import your tasks and schedule from 3rd Party Calendar Apps like Google or Outlook Calendar.

You can sync your Calendars during the onboarding process or can later go to Calendar Integration under Settings. There you can easily add your Google or Outlook calendar to Sunsama by following some simple steps.

After successful integration, you can see all of your calendars inside Sunsama.

Sunsama Calendar Integration Image

Now you can see your calendar in the Right Sidebar of the dashboard. You can also switch to Calendar View by simply clicking on the Calendar option present at the top right part of the central panel.

Here you can view your calendar in up to 5-time frame options, which include:-

  • One Day
  • Three Days
  • Weekdays
  • Week
  • Month

These time frame options allow you to efficiently plan for the coming day, week, and month.

Sunsama Calendar View Image

Also, the Calendar View allows us to successfully timebox our daily tasks so that we can set discrete Start and Stop times for our individual tasks. This helps us to stick to the schedule and be more productive throughout the day.

9. Email Forwarding

Email Forwarding allows you to send emails from your inbox to Sunsama and automatically convert them into a task. To do this you need to forward your email to your Sunsama Forwarding Address.

You can find your Email Forwarding Address in the Email Section under Settings. Just copy the given email address and forward the email that you want to turn into a task to that address. Your email will get automatically converted into a task.

Sunsama Forwarding Emails

Also if you use task management tools that don’t support integration with Sunsama, you can easily send your tasks from there to Sunsama by using your Email Forwarding Address with tools like Zapier or IFTTT.

10. Analytics

Sunsama shows you Analytics of your work progress in the form of Bar Graphs and Charts. You can access your Analytics by clicking on the ‘Analytics’ option in the Workspace Setting Dropdown Menu.

Sunsama Analytics

Here you can visualize how you are spending your time on a daily and weekly basis. This is very important for analyzing our day-to-day productivity.

Also, you can easily export any specific data you want as a CSV file here.

11. Collaboration Features

Sunsama provides several collaboration features which allow us to work together as a team.

You can invite colleagues to your workspace by using the Google Contacts integration which allows you to find people through your Contact List and invite them to your Workspace.

Sunsama Team Invitation Feature

You can also manually invite people by entering their emails in the Invitation Section of the app or by sending them invite links.

We can even organize meetings with our team members using the Digital Meeting Rooms feature provided within the app.

Pro Tip

@mention – To tag someone to a task, you can @mention him/her via Sunsama Comments.

12. Integrations

Sunsama allows you to integrate with almost all of the major productivity and task management apps available in the market.

You can pull tasks, schedules, and meetings from all the apps that you use for work or personal purposes, all in one single place inside Sunsama. This allows you to keep control of all your work across multiple platforms and this way you will never forget to complete all of your tasks.

As of now, Sunsama allows integration with apps like:-

  • Slack
  • GitHub
  • Gmail
  • Outlook
  • Asana
  • Trello
  • ClickUp
  • Jira
  • Notion
  • Linear
  • Zoom

The GitHub integration allows Developers and Software Engineers working as a team to pull any request or issue from their GitHub Repositories and convert them into individual tasks in Sunsama which they can work on accordingly.

Github Sunsama Integration Feature

The Slack integration with Sunsama really proves to be a game changer. It allows teams to collaborate and work together effectively.

You can share your daily tasks, view what your team members are working on, and can even notify your team when you complete your task all through this simple Slack integration.

To know more about Slack Integration and how to create tasks from Slack Chat you can go to the Sunsama Slack Integration Guide.

Overall Sunsama’s Integration with all of these apps proves to be phenomenal.

More To Know

Although, Sunsama provides integration with so many apps but it still lacks integration with some apps like Apple Calendar that we use for work and personal productivity.

But you have not to worry. As you can import tasks from such apps using the Email Forwarding feature of Sunsama as discussed above.

13. Sunsama Apps

Sunsama is primarily a web-based application. It also has a desktop app for both macOS and Windows and a mobile app for both iOS and Android users.

Sunsama Desktop App provides the same functionality as the web app but provides some extra features like Desktop Notifications and allows you to focus without the disturbance of the browser.

The Sunsama Mobile App has a minimalistic design and is easy to use. The Mobile App is mainly created to be a companion to the Desktop App.

Sunsama Mobile App Image

On the Home Screen, you will find all of your tasks that need to be done for the day. There you can easily create new tasks, tick off the completed task, and can even set timings, and mention notes for your individual tasks.

You can navigate between the Task and Calendar View, and can even view your Backlogs, Archives, and Objectives using the Bottom Navigation Menu. The mobile app also provides features like Offline mode, Haptic Feedback, RTL layout, and several other features.

Altogether these apps allow us to manage our schedule more effectively by simultaneously connecting all of our devices together. This connected feeling helps us to be more focused on our work throughout the day.

14. Customer Care

If you need any help with Sunsama, you can contact their Support team by emailing them at “support@sunsama.com” or can use the in-app messaging tool to ask them about your queries.

Also, you can anytime access their User Manuals and Guides and can read their Blog to solve any problem on your own.

Sunsama Pricing

Sunsama Pricing Plans Image

Sunsama offers a Premium Plan which costs $20/month billed monthly and $16/month (total $192) billed annually.

It does not offer a Free Plan but gives its new users a 14-day free trial (no Credit Card required).

You can easily sign up for the free trial and can use it for 14 days completely free. Meanwhile, you can check whether Sunsama is a good fit for you or not.

For more information on Pricing, you can check my detailed Sunsama Pricing Post.

Sunsama Pros & Cons

Now let’s look at some of the advantages and disadvantages of Sunsama.

Pros

1. Sunsama has a simple and user-friendly interface.

2. It helps us to better plan for the day and week ahead and analyze our productivity on a daily and weekly basis.

3. It has several amazing productivity features like Focus Mode, Daily Shutdown, Timeboxing, etc.

4. It offers easy integration with major productivity and task management apps.

5. Sunsama has great team collaboration features which allows us to effectively work together.

Cons

1. It has a high subscription cost and no free plan.

2. Although, Sunsama alllows us to integrate with a lots of apps but it still lacks integration with some major apps like Apple Calendar.

3. It’s difficult to collaborate with other teammates on large scale projects.

4. Sunsama offers only limited features in their Android or iOS app.

Sunsama Alternatives

Sunsama is one of my favorite apps. But looking at its cons one may feel to find some alternatives to balance them.

Below I have mentioned some apps which can prove good alternatives to Sunsama.

1. Motion

Motion App Image

Just like Sunsama, Motion is a Task Management and Scheduling app. But the area where it truly shines is its AI capabilities. Motion uses Artificial Intelligence to automatically schedule and prioritize our tasks.

It has a simple and easy-to-use interface. It supports features like Advanced Scheduling, Timeboxing, Pomodoro Timers, Universal Calendar Syncing, etc.

Motion has a web app, a desktop app for both Mac and Windows, and a mobile app for both iOS and Android.

Motion offers a 7 Day Free Trial. It has two premium plans namely the Individual and the Team plan.

The Individual Plan starts at $34/month billed monthly and $19/month (total $228) billed annually. The Team Plan starts at $20 per user/month billed monthly and $12 per user/month ( total $144 per user) billed annually.

You can read more about Motion in my Motion Review.

2. Akiflow

Akiflow App Image

Akiflow is a Productivity tool that helps us to efficiently plan for the day and week ahead. It has several great features which can really upgrade our productivity and task-planning skills.

It supports integration with other third-party apps like Slack, Zoom, Asana, Gmail, etc. It also allows teams to work together and collaborate effectively.

One of the features that set Akiflow apart from other productivity apps is its Command Bar which is very similar to Apple Spotlight Search. It allows users to directly create new tasks and search for whatever they want to find in the app.

Akiflow comes with a web app. It also has a Desktop App for both Mac and Windows. Also, they have recently released their iOS and Android app which is still in Beta Mode.

Akiflow doesn’t have a Free Plan but provides a 7-day free Trial to its new users. Akiflow offers two plans which are the Premium and Believer Plan.

The Premium Plan starts at $24.99/month billed monthly and $14.99/month (total $179.88) billed annually. The Believer Plan starts at $8.33/month billed monthly and $500 billed every 5 years.

If you want to know more about Akiflow you can read my full guide on Akilflow.

3. Todoist

Todoist App Image

Todoist is one of the most famous To-Do List apps available in the market. You can access Todoist through the web, desktop, or your mobile devices.

It helps us to easily create our tasks and categorize them using labels, projects, and priorities. This helps us to be more productive by focusing on important tasks first.

You can also set reminders, break your task into many subtasks, and can even create recurring tasks.

It also provides features like Smart Scheduling, Productivity Tracking, and Natural Language Processing which makes adding tasks to Todoist super easy.

Todoist currently offers two plans namely the Personal and the Team Plan.

The Personal Plan includes the Personal Beginner Plan which is free of cost but comes with limited features and the Personal Pro Plan which starts at $5/month billed monthly and $4/month (total $48) billed annually and comes with lots of advanced features.

The Team Plan is currently in Beta Mode (as of August 2023). It includes the Team Starter Plan which is absolutely free of cost but has limited features and the Team Business Plan which starts at $8 per user/month billed monthly and $6 per user/month (total $72 per user) billed annually and has lots of advanced features.

To know more about Todoist kindly have a look over my full Todoist review.

These are some of the alternatives to Sunsama. If you want to know about more alternatives, you can go to my complete list of Sunsama Alternatives.

Who is Sunsama For? And who it is not for?

Sunsama is one of the best daily planner app available in the market. It is developed with a mindset to help everyone achieve their goals on time without overburdening themselves.

It doesn’t matter whether you are an engineer, doctor, teacher, marketer, or content creator if you want to manage your daily tasks and keep control of them then Sunsama is a must for you.

Sunsama will be beneficial to you if you want to:-

  1. Manage all of your tasks and events efficiently
  2. Connect all your favorite task management apps together
  3. Avoid fatigue and burnout during your day
  4. Track your daily and weekly progress
  5. Focus on completing your most important tasks first

All of these features make Sunsama a must-have tool for most of us. But it has some disadvantages which don’t make it a suitable tool for some people among us.

Sunsama is not for you if you:-

  1. Are just starting out and your budget doesn’t allow you to pay $20/month for a productivity tool.
  2. Want to work on a large-scale project with many team members.

If you have the above problems I would recommend you use other task management apps like Motion, Asana, Akiflow, Todoist, and Jira.

Is Sunsama worth it?

Yes, Sunsama is absolutely worth the price it charges. I have reasons for that which I have mentioned below.

Below I have compiled all the ratings that Sunsama got on the major Software Review and Rating websites.

Website Rating
Capterra 4.6 ⭐️
G2 4.5 ⭐️
Get App 4.7 ⭐️
Software Advice 4.7 ⭐️
Product Hunt 4.5 ⭐️

Looking at the ratings we can say that Sunsama got an average of 4.6 ⭐️ rating on all the major Software Review websites. This suggests that the industry experts after thoroughly testing and using Sunsama have found out that it is a good tool for managing tasks and increasing our productivity.

Also after using Sunsama personally, I have found it to be very helpful for myself. Its Timeboxing, Focus Mode, Analytics and Daily Shutdown features help me a lot to focus on the main things and become more productive without overutilizing myself.

For all of these reasons, I find Sunsama a worth it productivity and task management tool.

My Sunsama Review – Final Thoughts

So this is my full review of Sunsama where I talked about what it is, what are its features, who it is for, and whether it is worth it or not.

I have said it earlier that I personally find it very useful to manage my day-to-day tasks and help me increase my productivity.

So, I will also recommend it to you if you are looking for a tool to help you stop procrastinating and overburdening and get started with doing things that are really important to you.

Also, I will highly insist you to sign up for the Sunsama 14-Day Free Trial as it is completely free of cost and you will get appropriate time to check whether Sunsama is a good fit for you or not.

I have also added some FAQs about Sunsama below. Don’t forget to check them out.

FAQs about Sunsama

Is Sunsama good for ADHD?

Sunsama can definitely help with ADHD (Attention Deficit Hyperactivity Disorder) by developing ADHD-friendly habits such as breaking a task into smaller subtasks and including extra time for all of your tasks. This allows us to avoid fatigue and burnout and work with more focus.

Does Sunsama work offline?

Yes, you can use the Sunsama Mobile App offline on your iOS or Android device. The Sunsama Desktop App does not provide offline functionality.

Is Sunsama safe?

Sunsama offers industry-level security and encryption to its users. All of our sensitive data like Passwords, Personal Information, Payment Methods, etc are totally safe and secure with them.

Can I collaborate with my team on Sunsama?

Yes, you can collaborate with your teammates in Sunsama using features like Slack Integration, task or project invitations using Google Contacts, etc.

How to get Sunsama for free?

Sunsama doesn’t offer a Free Plan. But you can try it for free (no Credit Card required) by signing up for their 14 Day Free Trial.

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